Constitution

Preston & District Scout Council is a Scout District as defined in the Policy, Organisation and Rules (POR) of the Scout Association. It is duly registered with the UK Headquarters of the Scout Association. Its boundaries are defined in that registration.

It is comprised of a number of Scout Groups and Explorer Scout Units. It has, in addition, a District Scout Network and a District Scout Active Support Unit. The District is organised and operated in accordance with the rules of POR. In particular as described in those rules:

  i) It is an autonomous organisation holding its property and equipment and admitting people to membership of the District subject to the policy and rules of The Scout Association.

 (ii) It is led by a District Commissioner and managed by a District Executive Committee. They are accountable to the Preston and District Scout Council for the satisfactory running of the District.

The District Scout Council

Preston & District Scout Council is the electoral body which supports Scouting in the District. It is the body to which the District Executive Committee is accountable. Membership of the District Scout Council consists of:

Members as a result of their position (ex officio)

District President;*

District Vice-Presidents;

District Chairman;*

District Commissioner;*

District Youth Commissioner;

District Secretary;

District Treasurer;*

Deputy District Commissioner;

District Explorer Scout Commissioner;

District Scout Network Commissioner;

Assistant District Commissioners;

District Scouters;

District Advisers;

District Administrators;

Manager, District Scout Active Support Unit

Local Training Manager

All Explorer Scouts;

District Scout Network Members;

Chair of Troop Leadership Forums in the District;

Members and Associate Members of the Movement registered in the District

and including Members of the District Scout Active Support Unit

All parents of Explorer Scouts;

Persons elected or reselected annually by the District Scout Council on the recommendation of the District Commissioner and the District Executive;

The County Commissioner and County Chairman are ex officio members of the District Scout Council.

*These District Office holders are trustees of the William Fazakerley Trust. (qv, Annex 2, below)

Membership of the District Scout Council ceases upon:

the resignation of the member;

the dissolution of the Council;

the termination of membership by Headquarters following a recommendation by the District Executive Committee.

The District Scout Council must hold an Annual General Meeting within six months of the financial year end to:

• approve the Annual Report of the District Executive Committee, including the annual statement of accounts;

• approve the District Commissioner’s nomination of the District Chairman and nominated members of the District Executive Committee;

• elect a District Secretary unless the District Secretary is employed by the District Executive Committee;

• elect a District Treasurer;

• elect certain members of the District Executive Committee;

• appoint an auditor or independent examiner or scrutineer as required.

The District Executive Committee

i. The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and to provide support for Scout Groups, Explorer Scout Units, Scout Network and Scout Active Support Units in the District.

ii. The District Executive Committee consists of:

Members as a result of their position (ex officio)

* The District Chairman;

* The District Commissioner;

* The District Youth Commissioner;

* The District Secretary;

* The District Treasurer;

* The District Explorer Scout Commissioner;

* The District Scout Network Commissioner;

Nominated members

* persons nominated by the District Commissioner;

* the nominations must be approved at the District Annual General Meeting.

* persons nominated need not be members of the District Scout Council and their number must not

 exceed that of the elected members.

Elected members

* persons elected at the District Annual General Meeting,

* these should normally be four to six in number;

* the actual number must be the subject of a resolution of the District Scout Council.

Co-opted members

* persons co-opted annually by the District Executive Committee,

* the number of co-opted members must not exceed the number of members who may be elected.

Right of Attendance

* the County Commissioner and the County Chairman have the right of attendance at meetings of the District Executive Committee.

iii. The District Executive Committee may establish any sub-Committees that it deems necessary. Sub-Committees consist of members nominated by the Committee.

iv. The District Commissioner and the District Chairman will be ex officio members of any sub-Committee of the District Executive Committee.

v. Any fund raising committee must include at least two members of the District Executive Committee, in addition to the ex officio members. No Section Leader or Assistant Leader should serve on such a fund raising sub-committee. POR Rule 4.25 f (v).vi. The Scout District is an educational charity. Members of the District Executive Committee are the charity trustees of the Scout District.

vii. Only persons aged 18 and over may be full voting members of the District Executive Committee because of their status as charity trustees.

viii. Certain people are disqualified from being charity trustees by virtue of the Charities Acts.

ix. Charity trustees are responsible for complying with all the legislation applicable to charities.

x. Preston & District is not required to register as a charity.

xi. The District Executive Committee is responsible for:

• Ensuring that Young People are meaningfully involved in decision making at all levels within the District

• promoting the development of Scouting in the District and arranging for harmonious co-operation with other organisations;

• the safe operation of Scouting within the District.

• the raising of funds and the administration of the District’s finance and property, including the Explorer Scout Units

• appointing a District Appointments sub-Committee, and a Chairman of such a sub-Committee.

• appointing other sub-Committees and their Chairmen as the Committee may require;

• supervising the administration of Groups, particularly in relation to finance and the trusteeship of property;

• attending to district administration, particularly:

– matters relating to Leader Appointments

– the appointment of Section Assistants and Skills Instructors, Administrators and Advisers;

– registrations, membership of the Movement, appointing an Assistant Secretary as Badge Secretary for the District;

– the presentation of an Annual Report and annual statement of accounts to the Annual General

 Meeting of the District Scout Council.

– Supervising the administration of Groups, particularly in relation to finance and the trusteeship of property.

Conduct of Meetings in the Scout District

i. In meetings of the District Scout Council and the District Executive Committee only the members specified

 may vote.

ii. Decisions are made by a majority of votes of those present at the meeting. In the event of an equal number

 of votes being cast on either side in any issue the chairman does not have a casting vote and the matter is

 taken not to have been carried.

iii. The District Scout Council must make a resolution defining a quorum for meetings of the Council and the

 District Executive Committee and its sub-Committees. Quorum set at five.

The Executive will meet as required according to an agreed annual schedule, notified to members. Additional special meetings of the Executive may be called. At least one week’s notice must be given of any special meetings.

ANNEX 1

The District Executive has chosen to establish the following sub-committees in addition to the Appointments

Committee required by the constitution.

Finance and Fund Raising Committee

District Support Team

Appointments sub-committee The terms of reference of each of these sub committees are shown as appendices to this document.

ANNEX 2

The Fazakerley Trust

In 1992, the Preston & District Scout Council received a legacy from a former Scouter and Vice-President – William (Bill) Fazakerley. The amount was £37,000 and it was decided to set up a Charitable Trust to manage these funds with the purpose of promoting the Scout Movement in Preston & District. In particular, to increase Scouts’ knowledge, understanding and appreciation of P.O.R. as well as the activities of the District.; to create, maintain and fund grants, financial assistance, prizes and awards for Scouts to further their education and advancement within

the Scout Movement; to provide financial assistance to Scouts who are disadvantaged.

The Trust receives applications for grants from Scout Groups, individual Scouts, Explorer Scout Units and, occasionally, from District Sections. The applications are examined by the William Fazakerley Trust Committee, four of whom are presently the Trustees.

Appendix 1: The District Appointments sub-Committee: P.O.R., Rule 4.25 g.

Appendix 2: The Finance and Fund Raising sub-Committee: P.O.R., Rule 4.67 to 4.72.

Appendix 3: The District Team: P.O.R., Rule 4.25 h.

The Constitution of Preston & District Scout Council

The Constitution of Preston & District Scout Council will be approved by the AGM of the District and reviewed at least every three years or earlier as required if changes are to be made.

This constitution was approved by the AGM of the District Scout Council held on 3rd July 2023

Signed on behalf of the Council

Chairman of the 2023 AGM.

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